The information the onboarding manager provides in the i9 section 2 task is used to populate section 2 in the form i9 pdf. List a passport list b license or butler id list c. Appointments are provided at all full service offices. For example, if your employee began work for pay on monday, you must complete section 2 by thursday of that. In the example below, the employee has presented a drivers license issued by arizona state as a list b. How do i enter a permanent resident card when completing. Passport the issuing authority will be listed on the lower.
For example, if an employee begins employment on monday, the employer must complete section 2 by thursday of that week. In fact, if you have fully and correctly described the documents in section 2, we dont want them. Employment eligibility verification form i9 form i9. Certification of birth abroad issued by the department of state form fs545 or form ds50 3. Enter the date your employee began or will begin work for pay. Ever since passage of the immigration reform and control act in 1986, employers have had to verify the employment authorization of each employee they hire. You may use abbreviations for the document title or issuing authority if the abbreviation is widely known andor widely understood.
Section 2, describing the identification documents. You do not need to sign the very bottom of the i9 form. The certificate of indian status, known as the status card or inac card cannot be used as a native american tribal document for form i9 purposes. The form used for employee verification for federal government purposes in the united states is the i9 form while the form filled by third party companies such as independent contractors is known as the w9 form. List b documents issuing authority drivers license learners permit state from which the drivers license was. Employer does not enter the document title, issuing authority, numbers or expiration date for the documentation presented. Enter the document number in the field circled in red below.
Social security administration, department of health and human services, or department of health, education and welfare. Example f completed i9 form the following an example of a correctly completed i9 form. Verifying hire form i9 information onboarding manager. Drivers license issued by a state or outlying possession of the united. Issuing authority issuing authority document number document numberdocument number expiration date. The first part is filled out by the employee, who then presents documents proving they are allowed to work in the u. Difference between i9 and w9 compare the difference. The name of the department and the location will vary among states. What is the issuing authority on a drivers license. Antidiscrimination notice it is illegal to discriminate against. State of florida, state of massachusetts, state of hawaii, etc. An original driver license is an acceptable document to establish identity. Issuing authority document number expiration date if anymmddyyyy issuing authority.
For example, you may use dl for driver s license or dmv for department of motor vehicles. Identification card state from which the identification card was issued ex. Enter the document title, issuing authority, numbers and expiration date if any from the original documents your employee presented. Enter the document titles, issuing authority, document number, and the expiration date from original documents supplied by the employee. The purpose of the form i9 is to document verification of the identity and. State of florida, state of california, state of pennsylvania, etc. Enter the first and last name, signature and title of the person completing section 2, as well as the date he or she completed section 2. List b documents issuing authority driver s license learner s permit state from which the driver s license was issued ex. Drivers license or id card issued by a state or outlying possession of the united states provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address 9. Issuing authorities for i9 documents list a documents issuing authority u. Department of state or national passport center or state passport agency u. Employers may be fined if the form is not properly completed. An employee who is an alien and authorized to work must enter the alien.
Drivers license or id card issued by a state or outlying possession. Drivers license or id card issued by a state or outlying possession of the. Typically there is a round seal on the front of the card that will have the issuing authority printed around the seal. Driver s license issued by a canadian government authority 1. Driver s license or id card issued by a state or outlying possession of the united states provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address 9. The information required includes the documents title. Dhs i9 form processing guidelines an original completed employment eligibility verification form i9 form must be completed for all employees hired after november 6, 1986. The office of driver services consists of seven sections that are responsible for the administration and enforcement of state laws and regulations concerning drivers license and identification cards.
Check our service center directory for addresses, telephone numbers and hours of operation. Enter the number that correlates with the citizenship or immigration status box the employee selected in section 1. Drivers license issued by a canadian government authority 3. Complete the remaining steps for finishing section 2 as you normally would. Employers must complete and sign section 2 of form i9, employment eligibility verification, within 3 business days of the date of hire of their employee the hire date means the first day of work for pay. A driver authorization or driver privilege card issued by a state or outlying possession of the united states is an acceptable list b document, if it contains a photograph or identifying information such as name, date of birth, sex, height, color of eyes, and address. Lets say your new hire presents a social security card and a drivers license receipt but doesnt yet have their drivers license in hand.
The difference between i9 and w9 is preliminarily based on the purpose that they are used for. Issuing authorities for i9 documents human resources. Employer records document titles, issuing authority, document number, and the expiration date from original documents supplied by employee. Tips for entering drivers licenses and id cards in everify. General information florida department of highway safety. Tips for entering drivers licenses and id cards in everify drivers licenses and id cards issued by u. I9 consists of two main sections, and section 1 and section 2 should be completed by the employee and the employer, respectively. Drivers license issued by a canadian government authority for persons under age 18 who are unable to present a document listed above. Numberaddress street number and nameother last names used if anymiddle initialfirst name given namelast name family name section 1. Australia driving licence issuing authority for each state.
Hr staff may list drivers license for the title space, the state motor vehicles agency for the issuing authority, the. Employee last name, first name and middle initial from section 1 and list c employment authorization list a identity and employment authorization pass ort issuing authority. Employees must complete and sign section 1 of form i9 no later than the first day of employment, but not before accepting a job offer. At the top of section 2, enter the employees last name, first name, and middle initial exactly as this information was entered in section 1. Issuing authority enter the issuing authority of the list a document or receipt. Drivers license issued by a canadian government authority province or territory from which the drivers license was issued ex. Do i need to make copies of the documents presented to complete section 2. Employer does not complete section 2 by the third business day after the date the employee began employment, or, if the employee is hired for 3 business days or less, at the. Mar 18, 2019 an enhanced driver license also known as a passport card eases a persons ability to travel in and out of the united states by land and sea, doubling as a drivers license and passport.
An unexpired foreign passport with a temporary i551 stamp 4. Drivers license or id card issued by a state or outlying possession of the united states provided it contains a. Drivers license or id card issued by a state as long as it contains a photo id. Drivers license issued by a canadian government authority. Stateissued drivers license a drivers license can be issued by any state or territory of. You must indicate the issuing authority if you select the drivers license issued by stateterritory or id card issued by state. Employment authorization document is commonly referred to as a work permit. If you select the drivers license issued by stateterritory or id card issued by stateterritory option, the issuing authority field displays as a dropdown field. Students cannot bring 2 identification documents from the same list. On the first line under section 2, fill out the last name, first name, and middle initial of the employees name. How to fill out an i9 form stepbystep investopedia. How do i complete section 2 of the i9 for a new hire.
State from which t he drivers license was issued ex. And maybe include screenshots of where the information can be found on. Issuing authorities for i9 documents ucf human resources. Since the form requires the employer to list the documents issuing authorities in section 2, it would be great if i9 central andor m274 would have a section that explains who the issuing authorities are for the list of acceptable documents. You can use the following information as a quick reference guide when you provide details for documents that employees provide as proof of employment eligibility via section 2 of the form i9 during the completing section 2 of the form i9 procedure of the pangea eev ordering process. Section 2 must be completed no later than the first day of employment. In the example below, the employee has presented a drivers license issued by arizona state as a list b document. A student must bring 1 identification document from each list. Driver services department of finance and administration. Issuing authority document number expiration date if anymmddyyyy document title. Verifying hire form i9 information onboarding manager i9. For more information on replacing the lost, stolen, or destroyed license, visit the page. Hr staff may list driver s license for the title space, the state motor vehicles agency for the issuing authority, the document number and the expiration date.
When an employee applies for or renews a driver license and completes the application or renewal process in california, heshe will be issued a temporary driver license good for 60 days until heshe receives the original replacement license in the mail. Issuing authority for i9 documents list a documents issuing authority u. Issuing authority issuing authority document number. Drivers license or id card issued by a state or outlying possession of the united states, provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address. You may use either common abbreviations for the document title or issuing authority, for example, dl for drivers license and ssa for social security administration, or the suggestions in the form instructions.
Temporary driver license acceptable list b document for form. Passport the issuing authority will be listed on the lower right of the photo page in the passport. You must record in section 2 a complete description of the identification documents presented by the new hire. A driver s license can be issued by any state or territory of the united states including the district of columbia, puerto rico, the u. What about if an employees work authorization expires. Temporary driver license acceptable list b document for.
Versions of birth certificates can vary greatly based on the issuing authority and year of birth. Driver s license issued by a canadian government authority 3. When all information is verified, the onboarding manager electronically signs the form i9 pdf by selecting a check box that applies an esignature, and submits it. Each of these government authorities are responsible for the regulation and enforcement of road use, including light vehicle driver licensing. Issuing authority document number expiration date if any mmddyyyy document title. You have been issued a social security number, you must provide it in this field. Drivers license or id card issued by a state or outlying possession of the united states provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address.
Virgin islands, guam, american samoa, and the commonwealth of the northern mariana islands or by a canadian government authority, and is acceptable if it contains a photograph. The federal immigration reform and control act of 1986, requires employers to very all new employees identity and eligibility to work. Driver s license issued by a canadian government authority for persons under age 18 who are unable to present a document listed above. The document name and issuing state determine what information is collected by everify so its important you enter the correct information. Enter document title, issuing authority, document number, and an expiration date. You may use abbreviations for commonly used documents, e. Na is now required to be entered in some fields by th new associate and the towne representative completing the fonn. Form i9 employment eligibility information hr staff may list drivers license for the title space, the state motor vehicles agency for the issuing authority, the document number and the expiration date. When describing the drivers license in section 2, always note whether it is a license or id card. An unexpired employment authorization document that contains a photograph. Australia driving licence issuing authority for each state australia driving licence is issued by the state and territory governments.
You will note that all dates are to be entered n the mmddyyyy format. Difference between i9 and w9 compare the difference between. Starting in august 2017, the florida department of highway. Enter the information for the document title, issuing authority, document number, and the expiration date from the original documents supplied by the employee.
What issuing authority should i list for the social security card. Section 2 completed by the student employment office representative. As of april 3, 2009, all documents presented by an employee for form i9, which include drivers. In the example below, the employee has presented a driver s license issued by arizona state as a list b document. Issuing authority issuingissuing authority authority. Employers or their authorized representative must complete section 2 by examining evidence of identity and employment authorization within 3 business days of the employees first day of employment. The i9 form is used to establish that a person has the right to work in the united states. Employers complete section 2 and, when applicable, section 3. Drivers license and social security card or state id and birth certificate.
See part eight for the lists of acceptable documents. Driver s license or id card issued by a state or outlying possession of the united states provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address. In tx it is the department of public safety dps and listed on the second line under texas. Province or territory from which the drivers license was issued ex. Completing i9 form section 2 how employers correctly. Drivers license issued by a canadian government authority 1. Governments in many countries have specified a number of rules and regulations for tax collection and employee verification. Employers or their authorized representative must complete and sign section 2 within 3 business days of the employees first day of employment. Hr staff should double check to be certain that the employee entered the expiration date into the appropriate space in the first section. Providing your social security number is voluntary on form i9 unless your employer participates in everify. Key difference i9 vs w9 employee verification and tax collection are two vital elements that governments are interested in. When they receive the drivers license in a few weeks, youll add in section 3 that you were able to verify it as now valid. You are not required to send us list b and list c documents.
Frequently asked questions human resource services. The issuing authority is the specific entity that issued the documents. You have applied for, but have not yet received a social security number, leave this field blank until you receive a. Employee information and attestation employees must complete and sign section 1 of form i9 no later than the first day of employment, but not before accepting a job offer. For example, you may use dl for drivers license or dmv for department of motor vehicles. The verify i9 documents page allows supervisors to complete section 2 of the form i9.
Enter the document title, issuing authority, number, and expiration date if any in section 2 from original documents supplied by the employee. The document number must be between eight and 14 alphanumeric characters letters and numbers. Employers or their authorized representative must complete and sign section 2 within 3 business days of the employees firstday of employment. This is done with the i9 form, a copy of which must be completed for each newlyhired employee. Driver s license issued by a canadian government authority. Instructions for employment eligibility verification department of homeland security u. You can use the verify i9 documents page to specify details regarding the documents that employees provide as proof of employment eligibility after they complete section 1 of the form i9 during the employment eligibility verification eev ordering process. Do you have to reverify an employees form i9 if his drivers license expires.
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